Artificial intelligence built for trade contractors

Instead of sitting at a desk and typing out line items after a long day on site, open QuotCraft and dictate. "Replace the main bathroom radiator, fit two thermostatic valves, bleed all radiators on the first floor, and check the boiler pressure." The AI converts that into structured line items, pulls matching articles from your catalogue, applies your prices, and presents a draft quotation for your review. What used to take 20 minutes takes under 2.

Contractors lose thousands every year doing work that was never in the original quote. When you add line items to an invoice or project, QuotCraft AI compares them against the signed quotation. If you add work that was not agreed, the system flags it and suggests creating a change order. One approved change order per job can recover the cost of your entire QuotCraft subscription.

QuotCraft analyses your accepted and rejected quotation history to understand what prices win work. When you build a new quote, the AI compares your proposed price against similar jobs you have won in the past and flags if you are quoting significantly lower than your historical average, or if your material cost has risen since the last comparable job. You stay in control, but the AI makes sure you are not leaving money on the table.

QuotCraft monitors all open invoices and triggers follow-up sequences automatically when payment terms lapse. The AI drafts a reminder in your tone — friendly on day 1, firm on day 15, formal on day 30 with statutory interest notice under Belgian B2B law. You approve or send. The system tracks which clients respond to which tone and adjusts future messages accordingly. Late invoices are cut by an average of 40% for contractors who use automated follow-up.

When you receive a paper invoice from a supplier on site, take a photo with your phone. QuotCraft's OCR engine reads the document, extracts the line items, amounts, and supplier details, and creates a received invoice in your project. Materials are automatically matched against your article catalogue. No typing, no transcription errors. Works with handwritten delivery notes too.

Before you send a quotation, QuotCraft AI runs a pre-flight check: Are VAT rates applied correctly for each line item? Is the payment schedule consistent with Belgian B2B law? Does the total match the sum of your line items? Are there missing sections that similar jobs usually include? Contractors catch an average of 1.4 errors per quote that would have caused a dispute or revision request from the client.

When a new client enquiry comes in by email or through the client portal, QuotCraft AI reads it and classifies the job: trade type, estimated size, urgency, and whether it is residential or commercial. This helps you prioritise which jobs to quote first, and pre-populates the new quotation with the right VAT rates, article categories, and template sections before you even open it.

The QuotCraft AI assistant has read access to your quotations, projects, invoices, and payments. You can ask: "Which clients have open invoices older than 30 days?", "What was my total revenue last month compared to the month before?", "Has Koen Vermeersch signed the bathroom renovation quote?" The assistant answers in plain language, not spreadsheets. It is available from the dashboard and from the mobile app.